Information for Media

All press must register for the meeting prior to the start of ANESTHESIOLOGY 2010.  For more information please contact:  ASA Communications Department at communications@asahq.org.

NOW AVAILABLE – ASA ANNUAL MEETING 2010 PRESS KIT

To receive the ASA Annual Meeting Press Kit, please contact the ASA Communications Department at (847) 268-9116 or at communications@asahq.org. To reach the ASA Communications staff during the Annual Meeting, please call (619) 525-6203.

 

Media Registration
Registration is complimentary but necessary for media representatives to attend any ANESTHESIOLOGY 2010 session. Working members of the media can register for the meeting by completing the online registration form .

Reporters can receive their credentials during the meeting in the ASA press room located in the Sails Pavilion during the following hours:

Friday, October 15 – 8 a.m. to 5 p.m.

Saturday, October 16 – 8 a.m. to 5 p.m.

Sunday, October 17 – 8 a.m. to 5 p.m.

Monday, October 18 – 8 a.m. to 5 p.m.

Tuesday, October 19 – 8 a.m. to 2 p.m.

(All times PDT)

Media Credentials
The ASA Annual Meeting is open to representatives of print, electronic, general interest media and healthcare trade media. Credentials to cover the Annual Meeting will be granted to no more than three individuals from any one recognized media organization. Those desiring to send additional representatives must contact the ASA Director of Communications before the meeting at (847) 825-5586 or during the meeting at (619) 525-6203.

The ASA will allow credible bloggers and internet reporters to also receive media credentials. However, admittance will be at the ASA’s discretion upon review of the application. These individuals must have a high level of healthcare expertise and report on news, events or health-related topics. Bloggers and internet reporters are held to the same standards of ethics, professionalism and transparency as traditional reporters. If gathering information for industry, bloggers and internet reporters are asked to register under the general registration procedure and not as media. 

Television, video crews and still photographers may receive media credentials. ASA requires these individuals to check in with the press room prior to filming or photographing an event to receive permission from the presenter and/or ASA. A member of the ASA staff must escort anyone who is recording audio, taking photography or shooting video in the exhibit hall. Audio recording, photography and video are not permitted during any of the educational sessions.

Individuals with the following affiliations will not be granted media credentials and are welcome to register under the general registration procedure:

Marketing
Advertising
Public relations
Sales representatives
Editors or reporters from manufacturers or “house organs”
Writers creating analyses or reports sold as a commodity
Financial or business analysts
Trade media management personnel
Media education companies
People who are not actually reporting on the meeting, including spouses and other guests of journalists

Media Check In
Upon arrival at the ANESTHESIOLOGY 2010, media registrants are required to check in with the press room to pick up their credentials. Each media registrant must provide photo identification issued by federal, state or local government, a letter of assignment on company letterhead or a business card at the time they pick up their press badge. Samples of the publication being represented may be required. Registrants without proper identification will not be admitted.

A press badge is required for admittance to all ANESTHESIOLOGY 2010 activities and must be visible at all times. There is a $50 fee to issue a replacement badge if lost or stolen.

The Press Room
During the ASA Annual Meeting the press room will be located on-site in the Sails Pavilion. The Communications Department staff can be reached here or by telephone, fax or e-mail.

Main Phone Line – (619) 525-6203
Fax – (619) 525-6254
E-mail – Communications@asahq.org

General Conditions
Media representatives with a press badge may cover all scientific events occurring during ANESTHESIOLOGY 2010 with the exception of certain ticketed courses or closed events. Representatives should feel free to contact the press room staff for assistance in scheduling interviews and locating presenters.

Members of the media are observers of, and not participants in, all ANESTHESIOLOGY 2010 presentation question-and-answer sessions. Questions to presenters from the media are limited to before and after presentations. ASA may restrict the attendance at any session for patient confidentiality or any other reason.

ASA does not make the current press registration list or its new release distribution list available.

Media events or news briefings other than those organized by ASA are not permitted in any ASA meeting area or the headquarter hotel, San Diego Marriot Hotel and Marina.

Please remember ASA holds the copyright to all educational materials presented at the ANESTHESIOLOGY 2010. Under no circumstances may the information presented at the meeting be published in its original format via print, broadcast or electronic media. News releases from the ASA press kit do not reflect the views, policies or standards of ASA. The research presented in the releases should be attributed to the individual anesthesiologist, not ASA.

Industry Media Relations Onsite Guidelines
ASA understands the ASA Annual Meeting is often an opportunity for industry to communicate with key customers and that one of those customers is the media. As such, ASA requires industry representatives familiarize themselves with the following guidelines and respect them accordingly.

  1. Companies whether exhibiting or not, may not request journalist credentials for any of their staff.
  2. Journalists working for exhibiting or non-exhibiting companies may not register as media.
  3. Any individual with a press badge who markets, sells or represents a company for the purpose of obtaining advertising or subscriptions from any registrant or exhibitor or who violates any stipulation for credentialing will immediately forfeit media credentials for this and subsequent ASA meetings.
  4. Only press materials generated by ASA will be allowed in the press room.
  5. Promotional materials or non-ASA generated materials created by entities exhibiting at the conference will be allowed to display press releases and other materials designed to communicate with the media as space allows on a table outside the press room.
  6. These materials must first be reviewed by ASA. Please submit them to ASA by September 30, 2010 for review and approval to be allowed on the industry table. Materials can be e-mailed to communications@asahq.org and you will receive a response within 7-10 business days.
  7. All information presented at the Annual Meeting is embargoed until the date and time of presentation. Information from all presentations, including lay language summaries is embargoed until point of presentation.
  8. No industry employees or industry sponsored freelancers are allowed in the press room at any time and these personnel are not allowed to conduct interviews in the press room.
  9. Industry related interviews are allowed outside the press room provided they are one-on-one. There are no non-ASA press conferences allowed at the convention center or headquarter hotel, San Diego Marriot Hotel and Marina.
  10. If approved, non-ASA press materials may also be passed out from the exhibitor’s booth.
  11. ASA will hold industry representatives accountable for misrepresentation.

No photography or recording is allowed by industry personnel while in session or on the exhibit floor.

Registration Form