Search Exhibiting Companies at ANESTHESIOLOGY 2010

EXHIBIT DATES CHANGED FOR THE ASA ANNUAL MEETING!


BOOK NOW! Travel Planners - ASA Official Housing Partner for Exhibitors

Anesthesiology 2010 Marketing Prospectus

Exhibitor Personnel Registration

Exhibit Service Kit

Exhibitor Calendar

Giveaways Approval Form

Exhibit Hall Floor Plan

2010 Exhibitor Application

Available Booth List

Anesthesiology 2010 Exhibitor Prospectus

Pre-Registration List



2010 Exhibit Program

Applications are being accepted now for the 2010 meeting. Please contact Rose Berg at r.berg@asahq.org or call 847-268-9177 for information about securing booth space in San Diego.

Approval of Companies
ASA approves all exhibiting companies.  Commercial exhibitors are mostly companies whose products or services are relevant professionally to the practice of anesthesia and in good taste, but ASA is also open to non-traditional companies that our members may have a business interest in.  Novelty items, such as jewelry and T-shirts, are not approved and may not be sold from the exhibit booth.

Companies that wish to be added to ASA’s list of companies approved to exhibit should submit their written request to Jeff Schulz, Exhibits and Sponsorship Manager, American Society of Anesthesiologists, 520 N. Northwest Hwy, Park Ridge, IL 60068-2573, faxed to 847-825-1692 or e-mailed to j.schulz@asahq.org.  The request should include a description of the company, products or services to be displayed, and company contact information.  Product brochures may be attached.  ASA will advise companies when they are approved.  Please note that this approval request should be submitted along with your completed exhibit application if you are a new exhibitor.  Space will not be assigned until you are officially approved and we have received a completed application with the correct deposit.  Please read the ASA Exhibitor Prospectus that contains valuable information regarding our rules and regulations as well as important dates to help you in the planning process.

2010 Booth Prices
Payment must be by check (drawn on a U.S. bank only).
VISA, MasterCard and American Express are accepted.

Size   Deposit
10' x 10' (in-line)
$ 3,850
$ 1,925
10' x 10 (corner)
$ 3,950
$ 1,975
20' x 20'
$ 15,800
$ 7,900
20' x 30'
$ 23,700
$ 11,850
20' x 40'
$ 31,600
$ 15,800
30' x 30'
$ 35,550
$17,775
20' x 50'
$ 39,500
$ 19,750
30' x 40'
$ 47,400
$ 23,700
30' x 50'
$ 59,250
$ 29,625
40' x 40'
$ 63,200
$ 31,600
40' x 50'
$ 79,000
$ 39,500
50' x 50'
$ 98,750
$ 49,375

A 50% deposit of total booth rental is due with the completed application. Final payment for booth rental is due by March 2, 2010.

Booth Assignments
The American Society of Anesthesiologists assigns commercial exhibit space on a priority points system.  This system is designed to recognize a company’s exhibit history with the Society.  Strict adherence to this system allows ASA to process each company’s application fairly.  Points will be assigned on the following basis:
  • 10 points for each 10’ x 10’ equivalent space in which the applicant has exhibited since 1948.
  • 25 bonus points for every five years of consecutive exhibiting since 1948.
  • 1 point for every $1,000.00 spent in sponsorship and advertising dollars.

The priority point deadline for this year was November 2, 2009 in order to take advantage of earned priority points towards 2010 exhibit space in San Diego. Currently, space is assigned on a first-come, first-served basis.

Prohibition of Exhibitor-Sponsored Scientific Sessions
Commercial firms that wish to exhibit at the Annual Meeting will not be permitted to conduct or sponsor educational activities, presentations, or meetings in San Diego from and including Friday, October 15 through Wednesday, October 20, 2010.  Only normal sales presentations describing products and their functions are allowed in exhibit booths, hotel sleeping rooms and suites, and at dinners and receptions.  To avoid conflicts with the Annual Meeting scientific program, physicians may not make any scheduled, live presentations at Commercial Exhibit booths or at exhibitor sponsored functions. Commercial Firms failing to comply with this rule will have their 2010 exhibit space revoked and no refund will be issued from ASA to the firm for the cost of the 2010 booth space.

Prohibition of Sponsored Symposia
ASA does not allow sponsored symposia during the Annual Meeting from October 15 through October 20. Commercial Firms failing to comply with this rule will have their 2010 exhibit space revoked and no refund will be issued from ASA to the firm for the cost of the 2010 booth space.

Exhibit Specifications and Restrictions

  • VISA, MasterCard and American Express are accepted.
  • All checks for payment of booth space must be drawn on a U.S. bank.  No exceptions.
  • Linear booths (10’ x 10’) may use a height of 8’.
  • No peninsula booths are allowed.
  • Island booths may use a height of 20’.
  • Display or company logos may not be suspended from the ceiling.  ASA and the Convention Center must approve in advance any special lighting or lighting trusses that must be secured to the ceiling.
  • Aisles must be kept clear for traffic.  Exhibitors’ activities, personnel and equipment must be confined within the booth space.  Demonstrations and adequate space for an audience must be available within the booth space. 
  • No loudspeakers, public address systems, lights, or other equipment, which may be annoying to adjacent exhibitors, shall be permitted in the booths.  Sound leakage must not interfere with any other exhibitor. 
  • Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floor, or other parts of the building or furniture.
  • Exhibitors are prohibited from using latex products such as gloves, balloons and other latex-based promotional items due to the significant prevalence of latex sensitivity among anesthesiologists. 

Please see the complete Rules and Regulations in the 2010 Commercial Exhibit Prospectus.

Exhibitor Calendar

ANESTHESIOLOGY 2010 is being held October 16-20, 2010 at the San Diego Convention Center with new dates for exhibits. Shift in Exhibit dates was designed to increase traffic, reduce your costs and increase exposure to more physicians (national and international). The New Dates and Times for San Diego are listed below.

NEW EXHIBIT DATES AND TIMES!

Saturday, October 16 – 9:00 a.m. to 4:00 p.m.
Sunday, October 17 – 9:00 a.m. to 6:00 p.m.
Monday, October 18 – 9:00 a.m. to 3:00 p.m.

The move in exhibit dates does not affect the educational component of the meeting.

PLEASE NOTIFY ALL APPROPRIATE EXHIBIT PERSONNEL OF THIS IMPORTANT CHANGE.

November 2 Exhibitor applications must have been received by this date to take advantage of the priority point system for booth assignments. Applications received after this
date will be assigned on a first-come, first-served basis.
November 3 to March 1 Exhibitors who cancel or reduce their space will forfeit 25% of total booth rental.
March 1 Total booth rental must be paid by this date. Applications received after this date must include full payment of booth rental.

March 2 to
June 1

Exhibitors who cancel or reduce their space forfeit 60% of total booth rental.
May 11 Housing opens for exhibitors. Airline information is also available online.
June 1 Exhibitor service manual will be available online. Exhibitors who cancel or reduce after this date will forfeit 100% of total booth rental. Deadline for submission of product listings for the exhibit guide.
August 2 ASA will mail to exhibitors the order forms and cost information for requesting preregistrants’ mailing information.
September 7 Freeman begins accepting advance freight.
September 17 Exhibitor orders for furniture, electricity, etc. should be received by Strategic Alliance Services. Exhibitor representatives’ preregistration deadline.
September 24 Insurance certificates and complete client lists due at ASA from exhibitor-appointed contractors.
October 6 Last date for receipt of advance freight by Freeman.
October 13 First date for receipt of freight at San Diego Convention Center.
October 13-15 Exhibit set-up, 8 a.m. to 11 p.m. Exhibitors must begin their set-up by 6 p.m. on Friday, October 15.
October 15 Last date for receipt of freight at San Diego Convention Center.
October 16 Annual Meeting begins.
October 16 Exhibit area open, 9 a.m. to 4 p.m.
October 17 Exhibit area open, 9 a.m. to 6 p.m. (Exhibit hall reception, 4:30 to 6 p.m.)
October 18 Exhibit area open, 9 a.m. to 3 p.m.
October 18 Exhibit dismantling, 3 p.m. to 11 p.m.
October 19 Exhibit dismantling, 8 a.m. to 11 p.m.
October 20 Exhibit dismantling, 8 a.m. to 10 a.m.

Listing on Website
Information on the 2010 exhibiting companies is currently available here. Information on the 2010 companies will be available through December 2010. Visitors to that page can search by company name, location, or product, and can review a complete exhibitor list in alphabetical or booth number order.  A line on the application booth form will be included for your company’s web site address.

Preregistration/Postregistration List
In early August, ASA will e-mail information and order forms to exhibitors to request pre-show mailings for preregistrants.  Lists will be available after September 1, 2010 through December 31, 2010.  The fee for this service will be announced this summer.

Please note: As directed by our membership, these lists include mailing addresses only and do not include e-mail addresses.