ART EXHIBIT GUIDELINES

Guidelines ASA members, spouses and children interested in art are urged to submit their work for the ASA Art Exhibit at the 2008 Annual Meeting in Orlando, Florida on October 18-22. Children of ASA members under 18 years of age are invited to participate as junior exhibitors whose work will be shown in a specially designated area. The theme category for the 2008 exhibit will be “Enchantment .” Works in any media that apply to this theme will be judged and displayed as a separate category.

 

There will be professional judging and awards given on a theme of the artist’s interest in the following categories:

• Painting : oil and acrylics
• Painting : watercolor, tempera and gouache
• Photography: color
• Photography: black and white
• Computer Generated Art: Works totally created on the computer
• Graphic Works on Paper : drawings, prints and pastels
• Sculpture: including found objects
• Crafts: including needlework, weaving, pottery, stained glass, jewelry, construction, metal work, etc.
• Literature : including short stories and poetry (50 pages or less)
• Junior Exhibitors : Age 18 or under

Please note that if your application is received before June 1, 2008, your name and entry will be listed in the Annual Meeting program. Entries received after that time will be accepted but will not be published in the formal program. Artists’ badges will be mailed to you late September.

Requirements

Requirements for entering the ASA Art Exhibit are:

1. All work must be original (designed and executed by the artist). Work from kits is not acceptable. However, commercial photographic printing and framing are acceptable.

2. This year's entry fee will be $10 per entry with a maximum fee of $40. ($1 for junior exhibitors).

3. Each artist is limited to a total of six entries including those that are submitted as part of “Enchantment” category.

4. Oil paintings, watercolors, drawings, prints and photographs must be framed.

5. Due to the type and configuration of the walls that will be available to hang the work, the only acceptable method for hanging is a wire-like material that is suspended on the back by two attachments (e.g. eye hooks).  To prevent damaging art when the committee arranges the exhibit, wire and attachments must be installed by the artist.  Work not suitable for hanging in this manner will not be displayed.

6. The literature category entries must be received by the Art Exhibit Committee Chair no later than July 1, 2008 so that judging may be done in advance of the Annual Meeting. Late entries are not accepted since judging begins with initial submission.

7. Artists must attach a label to the back of each entry giving the following information:

Name of Artist
Address
Title of Entry
Category
Media
Price (if for sale)
Method of Delivery: (shipping or hand delivery)

8. Artists must insure their own entries.

9. Entries may be shipped to Orlando to our exhibit handling agent. Shipping instructions will be sent to exhibitors upon receipt of their entry form. Exhibits may be brought to the exhibit area until 5:00 p.m. on Friday, October 17 and must be received before 9:00 a.m. on Saturday, October 18. Artists’ badges (to be mailed in September) will allow entry to the exhibit hall.

Entries that arrive too late are difficult to trace, may incur storage charges and may be lost. The Art Exhibit Committee and ASA cannot be responsible for any of these mishaps. Please ship your entry early enough to assure arrival: one month for parcel post, two weeks for United Parcel Service.

Exhibitors are responsible for the repacking and return shipment of their material. If it is not possible for exhibitors themselves to handle the return shipment, it is recommended that they entrust this task to a relative or friend. Bills of lading for a commercial shipper will be available in the Technical Exhibit area.

Articles not collected at the end of the show will be packaged and shipped air freight collect by the display contractor. There will be a $25 handling fee in addition to shipping costs for each piece returned to exhibitors. In these cases, reusable containers must be used and marked “Save for Return” on the outside. The Committee will not undertake complicated repacking. Although the Art Exhibit Committee and the ASA Headquarters Office will try to facilitate return shipping, the safest and least expensive course is to bring and return your exhibit personally or have a friend handle the return of your work.

The exhibit will be in a choice area, and guard service will again be provided.

An application form is available through this link. We look forward to hearing from you and seeing your work.

All Junior entries will be judged as one category, and special recognition will be given to each Junior Exhibitor. There will be no separate categories in the Junior Exhibit. All other requirements of the ASA Art Exhibit, however, will apply to Junior Exhibitors.

An entry may be judged in another category if it is considered to be more suitably placed. Categories may be combined (e.g. color and black-and-white photography could be combined into one category) if there are too few entries to judge separately.

The Committee on Art Exhibits reserves the right to withhold from exhibition those entries which are damaged or broken in shipment to such an extent that they would do a disservice to the artists, and to withhold from exhibit items which would be offensive, dangerous, or otherwise would not conform to the spirit of the Art Exhibit.

ASA cannot act as agent for the sale of exhibits nor may sales be transacted within the confines of the Art Exhibit gallery. Sale/purchase of entries should be orchestrated directly between the artist and buyer.

October 18-22 - ASA Annual Meeting