Information for Media
NOW AVAILABLE—ANNUAL MEETING MEDIA KIT
To receive the ASA Annual Meeting electronic media kit, please contact ASA Communications at 847-825-5586, or at communications@asahq.org
Media Registration
Registration is complimentary but necessary for media representatives to attend any annual meeting session. Working members of the media can register for the meeting by completing the registration form.
Reporters can receive their credentials during the meeting in the ASA press room at McCormick Place, Lakeside Building Level 2, Room E-251, on October 14-18 during the hours of 8 a.m. to 5 p.m.
Each media registrant must provide photo identification issued by federal, state or local government and a letter of assignment on company letterhead or a business card at the time that they pick up their press badge. Samples of the publication being represented may be required. Registrants without proper identification will not be admitted.
A press badge is required for admittance to all annual meeting activities and must be visible at all times. There is a $50 fee to issue a replacement badge if lost or stolen. Companies that are exhibiting may not request journalist credentials for any of their staff, and journalists working for exhibiting companies may not register as media. Spouses and other guests of journalists cannot register as press.
Any individual with a press badge who markets, sells or represents a company for the purpose of obtaining advertising or subscriptions from any registrant or exhibitor or who violates any stipulation for credentialing will immediately forfeit media credentials for this and subsequent meetings.
Media Credentials
The ASA annual meeting is open to representatives of print, electronic, general interest media, and healthcare trade media. Freelance writers must present a letter of assignment printed on the official letterhead of the media outlet to receive media credentials.
Credentials to cover the ASA annual meeting will be granted to no more than three individuals from any one recognized media organization. Those desiring to send additional representatives must contact the ASA Director of Communications before the meeting at (847) 825-5586, or during the meeting at 312- 949-3200.
Television, video crews and still photographers may receive media credentials. ASA requires that these individuals check in with the press room prior to filming or photographing an event to receive permission from the presenter and/or ASA. A member of the ASA staff must escort anyone who is recording audio, taking photography or shooting video in the exhibit hall. Audio recording, photography and video are not permitted during any of the educational sessions.
People with the following affiliations will not be granted media credentials:
Marketing
Advertising
Public relations
Sales representatives
Editors or reporters from manufacturers or “house organs”
Writers creating analyses or reports sold as a commodity
Financial or business analysts
Trade media management personnel
Media education companies
People who are not actually reporting on the meeting
The Press Room
During the annual meeting on October 14-18, the communications department staff can be reached by telephone or fax. The staff also can be reached in person at the following on site location:
ASA Press Room
McCormick Place, Lakeside Building, Level 2, Room E-251
Chicago, IL
Telephone: 312- 949-3200
Fax: TBA
Hours: 8 a.m. to 5 p.m. CST
The press room will provide:
Work space
T-1 lines
Computers with Internet access
A printer
Scientific papers
Fax
Local telephone access for interview purposes (long-distance and personal calls are not permitted)
Refreshments
Only press materials generated by ASA will be allowed in the press room. Promotional materials or non-ASA generated materials (information provided by exhibitors, industry or other organizations) are not permitted in the press room. Non-ASA press materials may be passed out from the exhibitor’s booth. ASA is not responsible for reviewing these materials, but will hold industry representatives accountable for misrepresentation.
General Conditions
Media representatives with a press badge may cover all scientific events occurring during the annual meeting with the exception of certain ticketed courses or closed events. Representatives should feel free to contact the press room staff for assistance in scheduling interviews and locating presenters.
Members of the media are observers of, and not participants in, all annual meeting presentation question-and-answer sessions. Questions to presenters from the media are limited to before and after presentations. ASA may restrict the attendance at any session for patient confidentiality or any other reason.
ASA does not make available press registration lists or its news release distribution list.
Media events or news briefings other than those organized by ASA are not permitted in any ASA meeting areas or headquarter hotels.
Please remember that ASA holds the copyright to all educational materials presented at the 2006 annual meeting. Under no circumstances may the information presented at the meeting be published in its original format via print, broadcast or electronic (Internet) media. News releases from the ASA press kit do not reflect the views, policies or standards of the ASA. The research presented in the release should be attributed to the individual anesthesiologist, not the ASA.
Register for Press Credentials
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